Hospitals of Regina Foundation (HRF) is dedicated to improving patients’ lives by raising funds for the advancement of health care in our community. Since 1987, the Foundation has raised over $243 million in support of technology and equipment investments, medical fellowships, clinical education and patient-centered research for Regina’s three hospitals – Regina General Hospital, Pasqua Hospital and Wascana Rehabilitation Centre. Our vision is to have meaningful impact on the health of our southern Saskatchewan community. 

Grow your career with a top performing team 

The Opportunity 
Reporting to the Senior Development Officer, Annual Giving, the Donor Stewardship Officer is responsible for enhancing and delivering the Foundation’s donor stewardship initiatives which help build strong relationships with our donors and encourage long-term financial support for Regina’s hospitals. 
In this role, you will be accountable for the following: 

Donor Stewardship 

• Support the major gift and planned giving programs by tracking and ensuring completion of stewardship obligations
• Ensure the accurate distribution of the Foundation’s Annual Reports, both in hard copy and electronic versions
• Plan and execute the Foundation’s annual Gratitude Dinner, including working with external suppliers and on-site project management
• Lead the annual update of Donor Walls in all three hospitals, with responsibility for overseeing story board content creation, liaising with external suppliers and accurately pulling database reports to create updated donor listings
• Responsible for the Foundation’s holiday card initiative
• Manage new donor welcome process in a timely fashion
• Recognize donors to the Foundation’s memorial and tribute giving program
• Conduct donor thank you phone calls
• Support the planning and execution of donor stewardship activities and events
• Regularly review the Foundation’s donor stewardship matrix; initiate full Development team review and provide suggestions for changes or updates

Data Management

• Create donor mailing lists and ensure donor database is updated regularly
• Develop database queries and ensure accuracy of donor lists for all projects
• Maintain accuracy of donor lists/files
• Manage obituary review process ensuring donor database is accurate
• Other duties as assigned

Our ideal candidate will have:

• Strong project management skills, with proven ability to manage multiple timelines/deadlines
• Excellent attention to detail and commitment to accuracy
• Outstanding organizational skills
• Excellent writing and communications skills
• Good relationship building skills
• High level of personal and professional integrity and commitment to ethical behavior
• Self-motivated, with the ability to work in a team environment
• Commitment to the team and the Foundation’s mission and objectives

Education and Experience

• Post-secondary degree is an asset
• 1-3 years of related work experience
• Demonstrated accuracy in data entry
• Experience with databases (Blackbaud’s Raiser’s Edge preferred) or willingness to learn
• High proficiency with Microsoft Word and Excel is required
• Experience in the charity sector is preferred

Salary Range: $44,000 - $56,000. Hospitals of Regina Foundation may offer a salary outside the range, depending on skills and experience.

To be considered for this opportunity, submit your resume along with a cover letter outlining what makes you an ideal candidate to:
 
Kathleen Specht, Director, Annual Giving at hrf@hrf.sk.ca 

Applications will be accepted until the close of business on Sept 29, 2023. 

To learn more about Hospitals of Regina Foundation, please visit our website at www.hrf.sk.ca 

Hospitals of Regina Foundation (HRF) is dedicated to improving patients’ lives by raising funds for the advancement of health care in our community. For 35 years, the Foundation has raised more than $235 million and supported a full range of enhanced health care services, research, fellowships and education for Regina’s three hospitals – Regina General Hospital, Pasqua Hospital and Wascana Rehabilitation Centre. The lives of thousands of people are made better each year, thanks to our efforts and our community’s generosity. 

Reporting to the Executive Assistant, an exciting opportunity exists for an individual who has strong people skills, exceptional organizational skills, is confident, and has excellent oral and written communication skills. The Administrative Assistant supports the operational priorities of the Foundation by providing a variety of administrative and program support duties, front-desk reception and data entry. 

KEY RESPONSIBILITIES & ACCOUNTABILITIES

Receptionist and Office Administration

• Attends to visitors and professionally handles inquiries over the phone and in person.
• Handles incoming and outgoing mail and prepares the daily bank deposit.
• Orders and maintains the inventory of office supplies for all three HRF office locations.
• Oversees lottery ticket sales when programs are operational.
• Administers the integrated business communications telephone system.
• Monitors general HRF email and forwards email messages accordingly.
• Ensures reception area, meeting and boardrooms, etc. are clean and orderly.
• Provides administrative support for various projects, as required.
• Ability to type, edit, proofread and/or format a wide variety of documents including minutes of internal meetings, as required.
• Other duties as assigned.

Donations Processing and Acknowledgement

• Processes donations and enter supporting information into the Foundation’s donor database.
• Provides support to the Development Officer-Gift Receipting, as required.
• Duties may include maintaining and updating donor records in the database and in hard copy files in accordance with established record and privacy policies.

KEY SUCCESS FACTORS

• Excellent communication skills, both oral and written.
• Proven organizational, analytical and problem solving skills with the ability to multi-task, handle competing priorities and meet deadlines.
• Ability to work efficiently and effectively, both independently and collaboratively as part of a team.
• Superior interpersonal skills, with the ability to act as a resource to provide excellent customer service in a courteous manner and work effectively and efficiently with external and internal stakeholders and contacts.
• Thoroughness, accuracy and attention to detail in all aspects of work.
• Ability to build and sustain positive, productive working relationships in a small-office setting.
• Ability to exercise a considerable degree of judgement and absolute discretion regarding sensitive and confidential matters and materials.
• Proficiency with Microsoft Office products including Outlook, Excel, PowerPoint and Word. Familiarity with Raiser’s Edge Database would be an asset.
• Knowledge and ability to record meeting minutes.
• Demonstrated knowledge of office practices, principles and procedures.
• Commitment to upholding the mission and values of HRF.

EDUCATION AND EXPERIENCE
The candidate will have post-secondary education and/or equivalent related work experience in an office setting. A minimum of 3 years related work experience is highly desirable. 

OCCUPATIONAL NEEDS
The Administrative Assistant works 37.5 hours per week in a downtown office environment. Occasional work outside of regular office hours will be required during periods of peak activity and at special events.  

The Foundation has a competitive salary and generous benefits package for the successful candidate that includes a strong health and dental plan, a group RRSP with contributions matched by the Foundation and opportunity for growth.  

Location:  Regina, Saskatchewan 

To apply for this position, we ask that all candidates directly send a cover letter and resume in confidence to: 

Adrienne Prenevost, Executive Assistant at adrienne.prenevost@hrf.sk.ca 

We thank all applicants for their interest in Hospitals of Regina Foundation, however, only those selected for an interview will be contacted.