JOB SUMMARY
Hospitals of Regina Foundation (the Foundation) is dedicated to working in collaboration with our partners, to raise funds to improve health care for the people of Regina and southern Saskatchewan. Since 1987, the Foundation has raised more than $250 million for technology and equipment, education, and patient-centered research in Regina’s hospitals and medical facilities.  The lives of thousands of people are made better each year, thanks to our community’s generosity.

Reporting to the Executive Assistant, an exciting opportunity exists for an individual who has strong people skills, exceptional organizational skills, is confident, and has excellent oral and written communication skills. The Administrative Assistant supports the operational priorities of the Foundation by providing a variety of administrative and program support duties, front-desk reception and data entry.
 
KEY RESPONSIBILITIES & ACCOUNTABILITIES

• Attends to visitors and professionally handles inquiries over the phone and in person.
• Handles incoming and outgoing mail and prepares the daily bank deposit.
• Orders and maintains the inventory of office paper and supplies for all 3 office locations.
• Oversees lottery ticket sales when programs are operational.
• Administrator for integrated business communications telephone system.
• Monitors general Foundation email and forwards emails accordingly.
• Ensures reception area, meeting room and boardroom, etc. are clean and orderly.
• Provides administrative support for various projects, as required.
• Ability to type, edit, proofread and/or format a wide variety of documents including minutes of internal meetings, as required.
• Other duties as assigned.

• Processes donations and enter supporting information into the Foundation’s donor database.
• Provides support to the Development Officer with gift receipting, as required.
• Duties may include maintaining and updating donor records in the database and in hard copy files in accordance with established record and privacy policies.
• Call donors to thank them for their support.

KEY SUCCESS FACTORS

• Excellent communication skills, both oral and written.
• Proven organizational, analytical and problem solving skills with the ability to multi-task, handle competing priorities and meet deadlines.
• Ability to work efficiently and effectively, both independently and collaboratively as part of a team.
• Superior interpersonal skills, with the ability to act as a resource to provide excellent customer service in a courteous manner and work effectively and efficiently with external and internal stakeholders and contacts.
• Thoroughness, accuracy and attention to detail in all aspects of work.
• Ability to build and sustain positive, productive working relationships in a small-office setting.
• Ability to exercise a considerable degree of judgement and absolute discretion regarding sensitive and confidential matters and materials.
• Proficiency with Microsoft Office products including Outlook, Excel, PowerPoint and Word.  Familiarity with Raiser’s Edge Database would be an asset.
• Knowledge and ability to record meeting minutes.
• Demonstrated knowledge of office practices, principles and procedures.
• Commitment to upholding the mission and values of the Foundation.

EDUCATION AND EXPERIENCE
The candidate will have post-secondary education and/or equivalent related work experience in an office setting. A minimum of 3 years related work experience is highly desirable. 

OCCUPATIONAL NEEDS
The Administrative Assistant works 37.5 hours per week in an office environment located in downtown Regina. Occasional work outside of regular office hours will be required during periods of peak activity and at special events.

Hospitals of Regina Foundation offers a competitive salary and a generous benefits package for the successful candidate, including health, vision, dental, a group RRSP with matched contributions by the Foundation, and opportunities for advancement.

If you are interested in applying for this career opportunity, please submit your resume and cover letter to adrienne.prenevost@hrf.sk.ca. 

This position is open to all Canadian citizens, permanent residents and those legally able to work in Canada.

We thank all applicants for their interest, however, only qualified candidates selected for an interview will be contacted.