We respect our donors’ right to confidentiality and have therefore adopted a privacy policy based on the principles outlined in the Canadian Standards Association’s Model Code for the Protection of Personal Information. This Model Code is widely regarded in Canada as an appropriate standard for the handling of personal information.
We also adhere to the privacy guidelines set by the Canadian Centre for Philanthropy, which provides rigorous standards for charitable and non-profit organizations in Canada. In addition, our policy complies with the Donor Bill of Rights developed by the American Association of Fundraising Counsel, the Association for Healthcare Philanthropy, Council for Advancement and Support of Education and the Association of Fundraising Professionals.
Collection and Use of Personal Information
Our general policy is to collect personal information with the knowledge and consent of the individual whenever reasonably possible. Occasionally, we may collect personal information from third party sources (for example, from publicly available sources, from an individual’s authorized representative, etc.)
Further, where reasonable to do so and if not already obvious, we identify the purposes for which we collect personal information at the time of collection.
Primarily, we collect and use personal information for the following purposes:
- Accepting and processing donations
- Issuing tax receipts
- Responding to inquiries about our donor programs and other matters
We may also use our donors’ personal information for the following secondary purposes:
- Informing donors about future fundraising events and other news
- Recognizing donors publicly for their donations (for example, publication of donor recognition lists, posting of donor plaques, etc.)
We provide donors the opportunity to “opt-out” of either or both of these secondary purposes: see the "opt-out" section below.
Disclosure of Personal Information
We strictly protect the confidentiality of all personal information that we collect regarding our donors, prospective donors and volunteers. We do not sell, trade or lease this information.
We may, from time to time, engage third parties who assist us with our fundraising activities (for example, mail-houses, lottery organizers, etc.). These third parties may receive personal information in the course of providing service to us. We take reasonable steps to ensure that such third parties are bound by appropriate agreements or other requirements to protect the confidentiality of any personal information they may receive.
We may disclose personal information in other circumstances where we have a legal right or duty to do so.
Security
The security of donor personal information is important to us. We have in place reasonable security policies, processes and procedures to help keep personal information that is under our control safe and secure.
Access
You may request access to your personal information to ensure it is current and correct. Feel free to contact us if you wish to make such a request. We will promptly reply to your request by either providing you with access to your personal information or providing you the reasons why we cannot provide access to your personal information (for example, because we no longer have the information, because the information contains someone else’s confidential information, etc.).
Website Privacy
- Reading or Downloading
We collect and store only the following information about you: the name of the domain from which you access the Internet (for example, sasktel.net, if you are connecting from a Sasktel account), the date and time you access our site and the Internet address of the website from which you linked to our site. We use the information we collect to measure the number of visitors to the different sections of our site, and to help us make our site more useful to visitors.
- Online Profile Updates and Donations
If you complete the Profile update form and share your personally identifying information, this information will be used only to provide you with more targeted members-only content. We may use your contact information to send further information about our organization or to contact you when necessary. You may always opt-out of receiving future mailings; see the "Opt Out" section below.
- Sending us an Email
You also may decide to send us personally identifying information in an email containing a question or comment, or by filling out a Web form that provides us this information. We use personally identifying information from email primarily to respond to your requests. We may forward your email to other HRF employees who are better able to answer your questions. We may also use your email to contact you about our programs that may be of interest.
If you sign up for one of our email lists, we will only send you the kinds of information you have requested. We won't share your name or email address with any outside parties.
- Opt-Out or Change Your Contact Information
You may choose to receive only specific communications or none at all. You may also update your contact information previously provided to us through another online form. You can not remove yourself from our database, but you can prevent unwanted communication. To make any changes to your contact information or preferences please email us at hrf@hrf.sk.ca or call 306-781-7500.
Questions
If you have any questions or concerns about our privacy policies and practices, please contact us:
Phone: 306-781-7500
Fax: 306-781-7504
Email: hrf@hrf.sk.ca